{"id":4331,"date":"2024-09-20T15:40:31","date_gmt":"2024-09-20T13:40:31","guid":{"rendered":"https:\/\/evidency.io\/archivage\/"},"modified":"2026-10-13T14:29:21","modified_gmt":"2026-10-13T12:29:21","slug":"electronic-archiving","status":"publish","type":"page","link":"https:\/\/evidency.io\/en\/electronic-archiving\/","title":{"rendered":"Archivage EN"},"content":{"rendered":"
\n
\n
\n

Electronic Archiving<\/span>
your guarantee of longevity and integrity<\/h1>\n<\/div><\/div>\n<\/div>\n\n
\n
\"archivage<\/span><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n
\n
\n
\n

Electronic archiving is one of the pillars of digital transformation for businesses, ensuring the longevity, security, and accessibility of their sensitive documents<\/strong>.<\/p>\n

It not only helps meet regulatory and compliance requirements<\/strong> but also optimises document management<\/strong> by reducing the risks of loss, falsification, or unauthorised access, while cutting costs associated with physical archiving.<\/p>\n<\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n

\n
\n
\n

Ensure the longevity and security<\/span>
of your evidence with Evidency\u2019s Electronic Archiving solution<\/h2>\n<\/div><\/div>\n<\/div>\n<\/div>\n\n
\n
\n

Legal Compliance<\/h3>\n<\/div><\/div>\n\n

Adheres to GDPR and eIDAS.<\/p>\n<\/div><\/div>\n<\/div>\n\n

\n

\"><\/span>Secure & thorough<\/h3>\n<\/div><\/div>\n\n

Advanced security mechanisms, including AES 256-bit encryption and ISO 27001 certified infrastructures.<\/p>\n<\/div><\/div>\n<\/div>\n\n

\n

Long-term trust<\/h3>\n<\/div><\/div>\n\n

Guarantees authenticity, integrity, and availability over time.<\/p>\n<\/div><\/div>\n<\/div>\n\n

\n

Cost optimisation<\/h3>\n<\/div><\/div>\n\n

Data compression using the ASIC format, maintaining the integrity and reversibility of your archived documents.<\/p>\n<\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

\n
\n
\n

Electronic archiving:<\/span>
how does it work?<\/h2>\n<\/div><\/div>\n\n

Document submission:<\/strong> Documents and associated metadata are uploaded to our archiving platform via a REST API.<\/p>\n

Creation of the ASIC archive, digital sealing, and timestamping:<\/strong> Each document is encapsulated in an ASIC (Associated Signature Container) format, sealed with a qualified electronic timestamp, ensuring its integrity and submission date.<\/p>\n

Secure and replicated storage:<\/strong> The archives are encrypted and stored within our secure, replicated infrastructures, offering robust protection against tampering, loss, or unauthorised access.<\/p>\n

Access:<\/strong> Access your archives via our online portal or API, and retrieve them in their original format with guarantees of compliance, security, and integrity.<\/p>\n<\/div><\/div>\n<\/div>\n\n

\n
\"hos<\/span><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n
\n
\n
\n
\"api<\/span><\/div>\n<\/div>\n\n
\n

Simplified management<\/span>
with the Evidency API<\/h2>\n<\/div><\/div>\n\n

Evidency\u2019s solution is designed for managing large volumes of documents via an API that links the client\u2019s system with the Evidency platform. This solution offers numerous advantages:<\/p>\n

Easy integration for technical teams<\/h3>\n

The Evidency API integrates smoothly with your existing systems, supported by complete documentation, ready-to-use libraries, and detailed tutorials, making the process quick and efficient.<\/p>\n

Peace of mind<\/h3>\n

Once set up, the archiving happens automatically, in line with the required standards of integrity and security.<\/p>\n

Advanced features<\/h3>\n

The solution offers search and access functionalities, allowing authorised users to locate and retrieve specific documents for evidentiary purposes.<\/p>\n<\/div><\/div>\n\n\n<\/div>\n<\/div>\n<\/div>\n\n

\n
\n
\n

Why choose<\/span>
Evidency\u2019s Electronic Archiving?<\/h2>\n<\/div><\/div>\n<\/div>\n<\/div>\n\n
\n
\n

Evidential value<\/h3>\n<\/div><\/div>\n\n

We guarantee the readability, integrity, authenticity, traceability, and accessibility of your documents\u2014essential elements for their acceptance as reliable evidence.<\/p>\n<\/div><\/div>\n<\/div>\n\n

\n

Data longevity<\/h3>\n<\/div><\/div>\n\n

We use durable file formats and perform regular re-timestamping to prevent cryptographic obsolescence. The ASIC format ensures your archives maintain their integrity over time.<\/p>\n<\/div><\/div>\n<\/div>\n\n

\n

\"><\/span>Availability<\/h3>\n<\/div><\/div>\n\n

Your documents are always accessible and easily usable by authorised individuals, with customisable metadata to facilitate their search and retrieval. The search engine on our platform allows you to quickly locate documents, even among vast amounts of data.<\/p>\n<\/div><\/div>\n<\/div>\n\n

\n

Traceability and lifecycle management<\/h3>\n<\/div><\/div>\n\n

Every action taken on your archived documents is recorded to ensure full traceability. We provide detailed reports on the lifecycle of each archive to simplify management and audits.<\/p>\n<\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n

\n
\n
\n

Electronic archiving: <\/span>
reliable and enduring digital evidence<\/h2>\n<\/div><\/div>\n\n

Deposit your documents with a European trusted third party, certified to ISO 27001.<\/p>\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

\n
\n
\"eidas<\/span><\/div>\n<\/div>\n\n
\n

Trust our electronic archiving solution,<\/h3>\n

hosted in France on an ISO 27001 certified infrastructure. This certification ensures rigorous information security management, offering optimal protection of your documents from unauthorised access and cyberattacks, and guaranteeing service continuity.<\/p>\n

Preserve the evidential value of your documents and comply with long-term retention obligations.<\/p>\n

Our digital archiving is developed with reference to the NF Z42-013 standard,<\/h3>\n

ensuring the preservation of your documents\u2019 evidential value. We ensure your documents remain intact, authentic, and legally valid throughout their retention period, keeping you compliant with the legal and regulatory requirements of your sector.<\/p>\n

Find a specific document from your archives instantly.<\/h3>\n

Whether for an audit, inspection, or dispute, our solution allows you to immediately locate a specific document among millions, thanks to our powerful search engine.<\/p>\n<\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n

\n
\n
\n

Archive all your<\/span>
documents<\/h2>\n<\/div><\/div>\n\n

A company is obliged to keep every document generated or received in the course of its business for a minimum period<\/strong>, depending on the type of document and the legal requirements in force. Here are a few examples:<\/p>\n<\/div><\/div>\n<\/div>\n\n

\n

\"><\/span>Customer and supplier invoice: 10 years<\/p>\n<\/div><\/div>\n\n

\"><\/span>Customs declaration: 3 years<\/p>\n<\/div><\/div>\n\n

Payslip: 5 years<\/p>\n<\/div><\/div>\n\n

Sales tax: 6 years<\/p>\n<\/div><\/div>\n\n

\"><\/span>Commercial contract: 5 years<\/p>\n<\/div><\/div>\n\n

Annual accounts: 10 years<\/p>\n<\/div><\/div>\n<\/div>\n\n

\n

Purchase order, delivery or receipt note: 10 years<\/p>\n<\/div><\/div>\n\n

\"><\/span>Lawyer's file: 5 years<\/p>\n<\/div><\/div>\n\n\n\n\n\n\n<\/div>\n<\/div>\n<\/div>\n\n

\n
\n
\n

Our priority:
Trust and security<\/span><\/h2>\n<\/div><\/div>\n<\/div>\n<\/div>\n\n
\n
\n

As a qualified Trust Service Provider (TSP), our solutions meet ANSSI\u2019s regulatory, technical, and security requirements in accordance with eIDAS regulations, as well as the ISO 27001 standard.<\/p>\n

Thanks to our centralised approach, we offer seamless integration and simplified proof management.<\/p>\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

\n
\n
<\/span><\/div>\n<\/div>\n\n
\n
<\/span><\/div>\n<\/div>\n\n
\n
<\/span><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n
\n
\n
\n

Pricing
<\/span>based on the volume and storage duration<\/h2>\n<\/div><\/div>\n\n

From \u20ac1,000 excluding tax per month<\/p>\n<\/div><\/div>\n<\/div>\n\n

\n

\"><\/span>Annual packages tailored to large corporate volumes<\/p>\n<\/div><\/div>\n\n

\"><\/span>No set-up fees or user limitations<\/p>\n<\/div><\/div>\n<\/div>\n\n

\n

\"><\/span>Qualified timestamping included<\/p>\n<\/div><\/div>\n\n

\"><\/span>Support service included<\/p>\n<\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n

\n
\n
\n

How can we help you?<\/p>\n

Trust our dual expertise to provide you with reliable solutions tailored to your specific needs in digital trust management.<\/span><\/span><\/p>\n<\/div><\/div>\n<\/div>\n\n

\n
Book a meeting<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n
\n
\n
\n

FAQ<\/span>
Electronic Archiving<\/h2>\n<\/div><\/div>\n\n

What is electronic archiving? <\/h3>

Definition: electronic archiving is a structured and secure process that preserves digital documents in a reliable way, ensuring their integrity, authenticity, and long-term accessibility.<\/p>\n

It is a key pillar of digital transformation for businesses, guaranteeing the sustainability of digital evidence while meeting legal requirements such as the GDPR and the eIDAS regulation.<\/p>\n<\/div><\/div>\n\n

What is the difference between storage and electronic archiving?<\/h3>

Electronic storage simply means keeping digital files on a device or in the cloud for quick and everyday access. It is practical for daily document management, but it does not guarantee their integrity, authenticity, or legal value over the long term.<\/p>\n

Electronic archiving, on the other hand, is a structured and secure process designed to preserve digital documents permanently, ensuring their integrity, authenticity, accessibility, and legal recognition throughout their entire retention period.<\/p>\n<\/div><\/div>\n\n

How does an electronic archiving system (EAS) work?<\/h3>

An electronic archiving system (EAS) preserves digital documents securely and in compliance with legal requirements. Its functioning relies on several key stages:<\/p>\n