Preventing document fraud
from the outset
Ensure the integrity of your sensitive documents by sealing, authenticating and tracing them from their creation and at every stage of their lifecycle
Two thirds of French companies report having been victims of document fraud. As detection tools become more sophisticated, fraudulent techniques evolve in order to circumvent them.
As a result, no system can identify everything.
Detection mechanisms must therefore be complemented by a preventive approach. The objective is not merely to identify fraud after the event, but to reduce the scope for manipulation from the outset, by relying on solutions grounded in traceability and evidence.
Tracing a document from its creation
to combat document fraud
Automatic
Timestamping
Qualified timestamping makes it possible to verify when a document was created and what it contained at that time. It provides proof of integrity.
Systematic
electronic sealing
The electronic seal operates as a corporate stamp. It enables the issuer of the document to be identified with certainty. It provides proof of authenticity.
Long-term
compliant archiving
Compliant archiving ensures the authenticity and integrity of the document throughout its lifecycle.
Are your documents protected against fraud?
Integrate evidential solutions from the design stage of your documents to ensure that they are verifiable, traceable and tamper-proof.
Submit your requirements using this form, and our team will contact you as soon as possible.
What is the impact of fraud
on businesses?
Document fraud weakens the organisation and exposes it to several types of risk:
- Financial risks, arising from undue payments following a fraudulent invoice or falsified bank details, from claims-handling costs and from uncertain recovery in the absence of evidence.
- Reputational risks, including damage to the organisation’s image and name, resulting in loss of trust among clients and partners.
- Legal risks, including the challenge of contracts and internal decisions, disputes, audits and sanctions, particularly within regulated environments.
What are the different types
of document fraud?
Document fraud takes various forms, yet the objective remains the same: to falsify a document in order to misuse it.
Within organisations, certain scenarios arise repeatedly.
Fraudulent supplier invoice
Substitution of bank account details
Altered delivery note
Contract modified after signature
Fraudulent diploma
False certificate
Falsified expense claims
Fake identity document
Why choose Evidency
as your partner in combatting document fraud?
Legally enforceable evidence in the EU and the United Kingdom
Evidency is a qualified trust service provider under eIDAS. This qualification ensures the integrity and origin of a document in the event of litigation.
End-to-end traceability
Each stage in a document’s lifecycle (creation, modification, transmission and preservation) is recorded, enabling the rapid identification of anomalies or attempted alteration.
Integration into operational workflows
Our trust services integrate seamlessly into your operational processes via API.
Single online platform
A single access point to seal, timestamp, archive, monitor and verify your documents.
How does it work?
Step 1
Identify sensitive documents requiring protection
Step 2
Connect the electronic seal solution to your system via API
Step 3
Your documents are systematically sealed upon issuance
Step 4
The validity of the seal can be verified at any time via Adobe
FAQ
Document fraud
Why certify a document with electronic timestamping?
Certifier un document avec un horodatage électronique qualifié eIDAS permet de prouver de manière fiable la date et l’heure exactes d’existence d’un document. Cela renforce sa valeur juridique, sécurise les échanges et constitue une preuve opposable en cas de litige ou de suspicion de fraude documentaire.
L’horodatage est particulièrement utile pour les entreprises soumises à des obligations réglementaires ou contractuelles. Il permet également de démontrer la bonne foi et la conformité des processus internes en cas de contrôle ou d’audit.
Does timestamping protect against document tampering?
Yes. Electronic timestamping is based on a unique cryptographic hash of the document. Any subsequent modification to the content is immediately detectable, ensuring the integrity of the document and preventing any attempt at tampering.
This protection is essential in the face of increasingly common digital document fraud risks. It ensures that a document presented as evidence has not been altered since it was timestamped.
How does timestamping help combat document fraud?
Timestamping establishes tamper-proof proof of existence, certifying that a document existed in a specific state at a given point in time. It therefore prevents backdating, modification or substitution of documents, which are common practices in document fraud cases.
It is a key component of digital document traceability for sensitive records. In the event of a dispute, it enables rapid identification of any inconsistency or attempted manipulation.
Does electronic timestamping have legal value in the event of a dispute?
Yes. A qualified timestamp compliant with the eIDAS Regulation benefits from a presumption of legal reliability across the European Union. It is admissible in court as evidence of a document’s date and integrity.
This legal recognition makes timestamping a strategic tool for legal risk management. It helps organisations strengthen their position in disputes related to fraud or document challenges.
Can timestamping be automated to secure large volumes of documents?
Yes. Electronic timestamping can be integrated via APIs into business processes to automatically certify large volumes of documents. This ensures traceability, compliance and protection against document fraud at scale.
Automation secures document workflows without manual intervention. It is particularly well suited to fully digital, industrial or high-transaction environments.
What types of documents can be certified with timestamping?
Electronic timestamping can be used to certify any type of digital document, including contracts, invoices, quotations, HR documents, intellectual property evidence, reports, emails and technical files. It applies to all content requiring proof of date, integrity and authenticity.
This versatility makes it suitable for many sectors, including legal, finance, insurance, industry and services. Timestamping therefore helps secure the entire lifecycle of digital documents.