Electronic Archiving with Evidency,
your guarantee of longevity and integrity

Electronic archiving is one of the pillars of digital transformation for businesses, ensuring the longevity, security, and accessibility of their sensitive documents.

It not only helps meet regulatory and compliance requirements but also optimises document management by reducing the risks of loss, falsification, or unauthorised access, while cutting costs associated with physical archiving.

Ensure the longevity and security
of your evidence with Evidency’s Electronic Archiving solution

Legal Compliance

Adheres to GDPR and eIDAS.

Secure & thorough

Advanced security mechanisms, including AES 256-bit encryption and ISO 27001 certified infrastructures.

Long-term trust

Guarantees authenticity, integrity, and availability over time.

Cost Optimisation

Data compression using the ASIC format, maintaining the integrity and reversibility of your archived documents.

Electronic archiving:
How does it work?

Document submission: Documents and associated metadata are uploaded to our archiving platform via a REST API.

Creation of the ASIC archive, digital sealing, and timestamping: Each document is encapsulated in an ASIC (Associated Signature Container) format, sealed with a qualified electronic timestamp, ensuring its integrity and submission date.

Secure and replicated storage: The archives are encrypted and stored within our secure, replicated infrastructures, offering robust protection against tampering, loss, or unauthorised access.

Access: Access your archives via our online portal or API, and retrieve them in their original format with guarantees of compliance, security, and integrity.

Simplified management with the Evidency API

Evidency’s solution is designed for managing large volumes of documents via an API that links the client’s system with the Evidency platform. This solution offers numerous advantages:

Easy integration for technical teams

The Evidency API integrates smoothly with your existing systems, supported by complete documentation, ready-to-use libraries, and detailed tutorials, making the process quick and efficient.

Peace of mind

Once set up, the archiving happens automatically, in line with the required standards of integrity and security.

Advanced features

The solution offers search and access functionalities, allowing authorised users to locate and retrieve specific documents for evidentiary purposes.

Why choose
Evidency’s Electronic Archiving?

Evidential value

We guarantee the readability, integrity, authenticity, traceability, and accessibility of your documents—essential elements for their acceptance as reliable evidence.

Data longevity

We use durable file formats and perform regular re-timestamping to prevent cryptographic obsolescence. The ASIC format ensures your archives maintain their integrity over time.

Availability

Your documents are always accessible and easily usable by authorised individuals, with customisable metadata to facilitate their search and retrieval. The search engine on our platform allows you to quickly locate documents, even among vast amounts of data.

Traceability and lifecycle management

Every action taken on your archived documents is recorded to ensure full traceability. We provide detailed reports on the lifecycle of each archive to simplify management and audits.

Electronic archiving:
reliable and enduring digital evidence

Deposit your documents with a European trusted third party, certified to ISO 27001.

Trust our electronic archiving solution,

hosted in France on an ISO 27001 certified infrastructure. This certification ensures rigorous information security management, offering optimal protection of your documents from unauthorised access and cyberattacks, and guaranteeing service continuity through replication on a secondary server.

Preserve the evidential value of your documents and comply with long-term retention obligations.

Our digital archiving complies with the NF Z42-013 standard,

ensuring the preservation of your documents’ evidential value. We ensure your documents remain intact, authentic, and legally valid throughout their retention period, keeping you compliant with the legal and regulatory requirements of your sector.

Find a specific document from your archives instantly.

Whether for an audit, inspection, or dispute, our solution allows you to immediately locate a specific document among millions, thanks to our powerful search engine.

Archive all your
documents

A company is obliged to keep every document generated or received in the course of its business for a minimum period, depending on the type of document and the legal requirements in force. Here are a few examples:

Customer and supplier invoice: 10 years

Customs declaration: 3 years

Payslip: 5 years

Sales tax: 6 years

Commercial contract: 5 years

Annual accounts: 10 years

Purchase order, delivery or receipt note: 10 years

Lawyer’s file: 5 years

Our priority:
Trust and security

As a qualified Trust Service Provider (TSP), our solutions meet ANSSI’s regulatory, technical, and security requirements in accordance with eIDAS regulations, as well as the ISO 27001 standard.

Thanks to our centralised approach, we offer seamless integration and simplified proof management.